Detailed Instructions - Summer Grants

Please review instructions before completing the application, and refer to them when necessary

Deadlines

February 3, 2015 for Summer 2015

Grants must carried out between beginning of June 2015 and end of August 2015.

Where to Send the Application
You must submit all application materials (except official transcripts and the letter of support from host institutions) online. Official transcripts and letter(s) of support (host institution affiliate letter) must be submitted in hard-copy only.

Hard copy materials should be mailed to:

Whitaker International Awards Competition
U.S. Student Programs
Institute of International Education
809 United Nations Plaza
New York, NY 10017

A Complete Application Includes:

  • Application Form
  • Project Abstract (2 sentences)
  • Essay (1 page minimum, 2 pages maximum)
  • List of Publications
  • Resume
  • Two Letters of Reference
  • One set of Official Transcripts from all Post-Secondary Degree Granting Institutions (one set whether official or unofficial must be submitted online, as well).
  • Letter of Support from Overseas Host Institution

OFFICIAL TRANSCRIPTS AND THE LETTER OF SUPPORT CAN BE MAILED DIRECTY TO IIE IF YOU CHOOSE or SUBMITTED BY YOU IN ONE PACKAGE IF THEY ARE SEALED AND STAMPED.

  • Do not use all lower case (vivienne lee) or upper case (VIVIENNE LEE) in completing any section of the application. Use the traditional format (Vivienne Lee).
  • Do not use “NA” in any field. If you have no middle initial, leave it blank.
  • Do not use parentheses, slash marks or dashes in telephone numbers. Instead use spaces to separate numbers, e.g., 212 555 4444.
  • Do not staple or tape pages/pieces to the application.
  • Review your draft application to check for completion and to verify that it reads correctly.

Completing the Application
The application must be completed using the online form.

Project Host Country: Multi-country proposals are not acceptable. Applications to Canada will not be accepted.

Mailing Address: Your mailing address MUST be valid until end of the grant. If you need to change your address before or after this date please send an email to whitaker@iie.org.

(GPA) Grade Point Average: Please indicate the cumulative GPA for each degree received. ALL GPA's must be listed here on a 4-point scale.

Honors/Awards/Fellowships/Extra-Curricular Activities: Using the space provided (do not attach additional sheets), please list any honors, awards, fellowships and/or extra-curricular activities that you have received or in which you have participated.

Project Title: Please limit the title to a maximum of 12 words.

Abstract: Using the space provided (do not attach additional sheets), provide an abstract of your project proposal.

Proposed dates: The project must take place from June 1 to August 31 for the duration of 8 weeks. For any exceptions, contact the program administrator at whitaker@iie.org.

Proposed Host Institution: List the institution/university/organization(s) in the host country with whom you intend to affiliate. You may list up to two in case you are not able to procure placement at your first choice.

Proposed Program: List the program of study (if relevant) that you will pursue at your proposed host institution(s). You can list an alternate should the first option not be feasible.  If you will do an internship, then state "Internship"; if you will do independent research, then state "Independent Research"; if you will work as part of a research team then state "Team Project"; if you will pursue course work, then state "Course Work".

Essays AND fORMS

Essays
One essay is required. The essay should describe how the project proposal fits into your current study/research and future career plans as they relate to BME.  Do not exceed the page limit noted. Text should be single spaced using standard 11-12 point font, and 1-inch margins, and submitted through the online application.  Include your name at the top of each page.

References
Two references are required. It is recommended that all references be from academics or professionals in biomedical engineering or a closely-related field. If you have attended more than one academic institution, references may be included from prior institutions.
For each reference:

  • The reference cover letter must be submitted online through the application form.
  • A letter of recommendation (on institutional letterhead), with substantive information about the applicant, is expected to accompany the cover letter.

Transcripts
An official transcript from each of an applicant’s degree awarding institution(s) must be submitted, including the current institution. The transcripts should reflect a complete post-secondary academic record.

  • Original transcripts must be mailed in hard-copy, in a sealed envelope, to the Whitaker Program at the above address.

Letter(s) of Support from Host Institution(s)
A Letter of Support from an in-country host institution or supervisor should be submitted on institutional letterhead. However, in the event that you are applying for a degree program where it is not possible to obtain a letter of acceptance by the Whitaker Program’s deadline, then a letter of support from a faculty member within the relevant department at the proposed institution is recommended.

  • Original Letter(s) of Support must be mailed in hard-copy to the Whitaker Program at the above address.

Submitting the Application

  • You cannot complete the electronic application until you have designated references.
  • No hard copy,  faxed or emailed applications will be accepted.
  • IIE cannot acknowledge the receipt of applications or other documents.
  • Once submitted, application materials cannot be returned.

Notification
Applicants will be notified by email by the end of April of the competition’s results.

If you must withdraw your application at any point in the competition, please notify IIE immediately.